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Descriptions of Class Officer Positions

CLASS PRESIDENT

Term: 5 years
The Class President (or Co-President, should the class so designate), is the chief administrator of the class. She coordinates all class activities and the work of the other class officers, and serves as the liaison with the Alumnae Association and the College. Her Alumnae Association Contact is the Assistant Director for Classes & Class Activities.

The responsibilities are:

  • Send out at least one letter per year to classmates
  • Preside at the class meeting, held during the class Reunion at the end of her 5-year term
  • Attend Reunion
  • Attend Class Officer training
  • Fill vacancies for other class officers, as needed.

CLASS EDITORS

Term: approximately 5 years or until next reunion

Class editors are elected at reunion to serve until their next reunion. Their primary responsibility is to write a biannual column for the Alumnae Bulletin presenting news of classmates. Their Alumnae Association contact is the assistant editor of the Alumnae Bulletin

The responsibilities are:

  • Collect and edit correspondence from classmates for the Class Notes section of the Alumnae Bulletin
  • Meet all deadlines for the publication of Class Notes in the Alumnae Bulletin
  • Report the deaths of classmates
  • Coordinate Reunion survey and class book publication for class Reunion
Class Notes Editors are volunteers elected by their classes and are responsible for the accuracy of the material they report. They include in their columns the news that alumnae/i have written on Annual Giving envelopes, which are forwarded to Class Editors from the College. Alumnae/i also are encouraged to write directly to their Class Editors. Alumnae/i who do not want information about them to appear should notify the Alumnae Association in writing. The Bulletin does not print news of engagements and pregnancies, but rather weddings and births. Because of space constraints, wedding and baby photos are now published on the Bulletin website, www.brynmawr.edu/Alumnae/bulletin The views expressed in Class Notes do not necessarily reflect the views of the Bulletin, the Alumnae Association or the College.

Class Notes for even years appear in the spring and fall issues, odd years in winter and summer. Obituaries may appear in any issue, if there is room. Class Editors should receive your news no later than: November 1 for Spring (even classes); February 1 for Summer (odd classes); April 1 for Fall (even classes); July 15 for Winter (odd classes).

REUNION MANAGER

Term: approximately 5 years or until next reunion

The Reunion Manager is appointed by the Class President or elected by classmates at the class meeting during the previous reunion. Her first duties are to attend Alumnae Volunteer Weekend and the planning meeting held at the College the summer before reunion. All aspects of reunion are discussed at these meetings. The Alumnae Association contact is the Assistant Director of Classes and Class Activities.

The responsibilities are:

  • Attend Volunteer Training Weekend at the College 18 months before class Reunion
  • Attend planning meetings at the College during the summer before Reunion
  • Work with other class officers and staff contact to coordinate details of class activities during Reunion weekend
  • Work with Class President to recruit and manage additional Reunion Volunteers
  • Attend Reunion

FUNDRAISING VOLUNTEERS

  • Annual Fund Class Chair
    The Annual Fund Class Chair has the responsibility to generate ongoing support for Annual Fund giving among classmates. She drafts a class solicitation letter to be used in the spring appeal to classmates, attends Alumnae Volunteers Weekend to participate in fundraising training workshops, helps set strategies to meet participation and dollar goals for the coming year, and receives updates on the College's program. She monitors the year-to-date progress of class giving, contacts classmates to remind them to make a gift this year and/or encourages them to consider increasing their gift, and participates in thanking classmates who have made gifts to the Annual Fund.
  • Bequest and Deferred Giving Chair
    The Bequest and Deferred Giving Chair is a member of the advisory committee to the Director of Deferred Giving. Members of this committee also solicit classmates annually for bequest intentions and for life-income arrangements.
  • Reunion Gift Chair
    The Reunion Gift Chair is responsible for recruiting the Reunion Gift Committee, drafting appeal letters, and encouraging the largest gift possible from classmates, promoting leadership gifts and working toward 100% participation.

Information provided by the
Alumnae Association of Bryn Mawr College
101 North Merion Avenue, Bryn Mawr, PA 19010-2899
fax: (610) 526-5288 * phone: (610) 526-5227/9 * voicemail: (800) BMC-ALUM
Link to the Alumnae
website at http://www.brynmawr.edu/alumnae/index.shtml.