JOB DESCRIPTIONS

 

Class programs are a primary means through which alumnae remain connected to their classmates, other alumnae, the Alumnae Association, and the College.  Each class has a complement of officers consisting of a President, Reunion Manager, Class Editor, and an Annual Fund Class Chair.  A class may also choose to elect or the class President may choose to appoint additional officers to assist in the management of class.  Class officers, with the exception of the Annual Fund Class Chair, are elected at Reunion and serve a 5-year term from Reunion to Reunion.  The officers form the Executive Committee for a class and are expected to remain informed and to communicate with their classmates about current issues in the Alumnae Association and the College and are expected to act as ombudsmen for their class.

 

 

CLASS PRESIDENT

 

TERM: Approximately 5 years, or until next Reunion

 

ALUMNAE ASSOCIATION CONTACT: Assistant Director for Classes & Class Activities

 

The Class President (or Co-President, should the class so designate), is the chief administrator of the class. She coordinates all class activities and the work of the other class officers, and serves as the liaison with the Alumnae Association and the College.

 

RESPONSIBILITIES

 

¨      Arrange at least one meeting or conference call per year with class officers

¨      Send out at least one letter or newsletter per year to classmates with reports from other class officers

¨      Coordinate with Reunion Manager(s) during the planning and scheduling of Reunion

¨      Attend Reunion

¨      Preside at the class meeting, held during the class Reunion at the end of her 5-year term

¨      Attend Class Officer training in Fall after election

¨      Attend Volunteer Training Weekend at the College 18 months before class Reunion

¨      Fill vacancies for other class officers, as needed

¨      Work with Class Editors to notify classmates of deaths

¨      Appoint as needed:

ŕ        Webmistress to maintain the class website

ŕ        Nominating Chair whose primary responsibility is to recruit a slate of class officers to be elected at Reunion

ŕ        Reunion Managers to coordinate Reunion details if none are elected by the class

 

I.                  CLASS OFFICERS

JOB DESCRIPTIONS

 

 

CLASS EDITORS

 

TERM: Approximately 5 years or until next Reunion

 

ALUMNAE ASSOCIATION CONTACT: Assistant Editor of the Alumnae Bulletin

 

The class editor (or co-editors, if the class so chooses) is elected at Reunion to serve until her next Reunion.  The class editor’s primary responsibility is to write a biannual column for the Alumnae Bulletin presenting news of classmates. Class Notes Editors are responsible for the accuracy of the material they report. They include in their columns the news that alumnae/i have written on Annual Giving envelopes, which are forwarded to Class Editors from the College. Alumnae/i also are encouraged to write directly to their Class Editors.

 

RESPONSIBILITIES

 

¨      Collect and edit correspondence from classmates for the Class Notes section of the Alumnae Bulletin

¨      Meet all deadlines for the publication of Class Notes in the Alumnae Bulletin

¨      Report the deaths of classmates

¨      Encouraged to help coordinate Reunion survey and class book publication for class Reunion, if applicable

¨      Attend class officer meetings and/or conference calls as needed

 

N.B. Class Notes for even years appear in the spring and fall issues, odd years in winter and summer. Obituaries may appear in any issue, if there is room. Class Editors should receive your news no later than: November 1 for Spring (even classes); February 1 for Summer (odd classes); April 1 for Fall (even classes); July 15 for Winter (odd classes).

 

The views expressed in Class Notes do not necessarily reflect the  views of the Bulletin, the Alumnae Association, or the College.  For more information on Bulletin policies and deadlines, contact the Associate Editor of the Alumnae Bulletin in the Alumnae Association Office.

 

 

I.                  CLASS OFFICERS

JOB DESCRIPTIONS

 

REUNION MANAGER

 

TERM: Approximately 5 years, or until next Reunion

 

ALUMNAE ASSOCIATION CONTACT: Assistant Director of Classes and Class Activities

 

The Reunion Manager is appointed by the Class President or elected by classmates at the class meeting during the previous reunion.  Her first duties are to attend Alumnae Volunteer Weekend and the planning meeting held at the College the summer before reunion. All aspects of reunion are discussed at these meetings.

 

RESPONSIBILITIES

 

¨      Attend Volunteer Training Weekend at the College 18 months prior to class Reunion

¨      Attend planning meetings or conference calls with the staff 8-10 months prior to Reunion

¨      Work with other class officers and staff contact to coordinate details of class activities during Reunion weekend

¨      Work with Class President and Nominating Committee members to recruit and manage additional Reunion Volunteers

¨      Attend Reunion

 

 

WEBMISTRESS

 

TERM: Approximately 5 years, or until next Reunion

 

ALUMNAE ASSOCIATION CONTACT: On-line services Coordinator

 

The Webmistress is selected by the Nominating Committee or Class President based upon technological capabilities relation to web design and maintenance.  The Class Webmistress works with the Alumnae Association staff and her classmates to maintain the form and integrity of her classwebsite.

 

RESPONSIBILITIES:

¨      Update and maintain a functioning website for the class

¨      Expand on-line services and capabilities commensurate with interests of classmates and the College

¨      Enforce guidelines pertaining to content as set forth by the Executive Board, the Alumnae Association, and the College

I. CLASS OFFICERS

JOB DESCRIPTIONS

 

 

FUNDRAISING VOLUNTEERS

 

 

The following Class Officers work on behalf of the College to encourage classmates to donate to the College.  These Officers work with the Resources Office staff to write appeal letters, fundraise for class gifts, and act as a liaison between the class and the college regarding financial matters.  There is a separate handbook and training session for these class officers each year.  Contact the Resources Office for more information.

 

Annual Fund Class Chair

The Annual Fund Class Chair has the responsibility to generate ongoing support for Annual Fund giving among classmates.  She drafts a class solicitation letter to be used in the spring appeal to classmates, attends Alumnae Volunteers Weekend  to participate in fundraising training workshops, helps set strategies to meet participation and dollar goals for the coming year, and receives updates on the College’s program. She monitors the year-to-date progress of class giving, contacts classmates to remind them to make a gift this year and/or encourages them to consider increasing their gift, and participates in thanking classmates who have made gifts to the Annual Fund.

 

Bequest and Deferred Giving Chair

The Bequest and Deferred Giving Chair is a member of the advisory committee to the Director of Deferred Giving.  Members of this committee also solicit classmates annually for bequest intentions and for life-income arrangements. 

 

Reunion Gift Chair

The Reunion Gift Chair is responsible for recruiting the Reunion Gift Committee, drafting appeal letters, and encouraging the largest gift possible from classmates, promoting leadership gifts and working toward 100% participation.

 

 

All Class Fundraisers are considered Fundraising Volunteers and are managed by the Resources Office.  Please contact either the Annual Fund Office or the Bequest & Deferred Giving Office for more information on these Volunteer positions.

 

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